Editing checklist from University Communications

General writing:

  • Does the copy make sense and flow easily?
  • Does it meet the needs of your target audience?
  • Does the headline or title fit the text?
  • Did the writer put the most important information at or near the top?
  • Is written in active voice whenever possible?
  • Is it free of redundancies, extra words or unnecessary information?


  • Are people’s names spelled accurately and consistently?
  • Are organizations’ names spelled accurately? Check against their websites. Also, add an organization’s acronym in parentheses after its name on first use. Use the acronym on subsequent references to the organization.
  • Are facts and figures accurate? Do numbers add up?
  • If a number is included before a list, is the same number of items listed? EX: The professor has five research assistants: Alex, Jamal, Kelsey, Orlando and Jane.
  • Are phone numbers and web addresses accurate? Call and check online to make sure.

Punctuation and style:

  • Are quotations closed?
  • Does the font of the quotation mark match the font of the text? (Copying and pasting from emails can create a different font.)
  • Are periods and commas placed inside the ending quotation mark?
  • When using semicolons to separate a list, such as book titles, is the semicolon placed outside the quotation mark as Associated Press Style instructs?
  • Are grammar, spelling and Associated Press Style accurate?

Questions? Contact UComm staff:

Jessica Stump
Copy Editor

University Communications

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Through the licensing program, Appalachian State protects and enhances its reputation by ensuring that only licensed and approved products displaying University trademarks appear before the public. Additionally, the program enables the institution to share in the benefits derived from the commercial use of these trademarks.

For more information, please visit the Office of Trademarks & Licensing.